Ollvy
Private Limited Company

Complete Guide & Document Checklist

Documents Required for Private Limited Company Registration

Step-by-step process, required documents checklist, costs, timeline, and frequently asked questions

Timeline

7-15

working days

Government Fee

Rs. 1,500-15,000 (based on authorised capital)

19

Total Documents

14

Required

5

Ollvy Handles

01

Identity Documents

Required for all proposed directors

PAN Card

REQ

of all directors and shareholders (minimum 2 directors, 2 shareholders)

Aadhaar Card

REQ

of all directors and shareholders - must be linked with mobile number for OTP verification

Passport-Size Photographs

REQ

recent photo of each director, JPEG format, white background preferred

Specimen Signature

REQ

for DSC application - signature on plain white paper, scanned clearly

02

Director Address Proof

Any one document per director - must be recent

Utility Bill

electricity, gas, water, or telephone bill - not older than 60 days

Bank Statement

savings or current account - first page showing name and address, not older than 60 days

Passport

valid passport - mandatory for foreign directors, optional alternative for Indian directors

03

Registered Office Documents

Where your company will be officially registered

Registered Office Address Proof

REQ

utility bill for the office address - electricity, telephone, gas - not older than 60 days

Rent Agreement

only if office premises are rented - not required for own property

NOC from Property Owner

REQOLLVY

No Objection Certificate from property owner - Ollvy prepares this for you

04

Company Details

Information needed to draft your incorporation documents

Proposed Company Names (3 options)

REQ

in order of preference - first available name is reserved by MCA

Business Activity Description

REQ

what your company will do - must match an MCA NIC code

Authorized Capital Details

REQ

minimum ₹1 authorised capital - no minimum paid-up capital required

Shareholder Details

name, address, PAN, and number of shares for each shareholder

05

Digital & Legal

Ollvy handles these - no action needed from you

Digital Signature Certificate (DSC)

REQOLLVY

Class 3 DSC - mandatory for all directors and subscribers to MOA and AOA

Director Identification Number (DIN)

REQOLLVY

unique 8-digit number for every director - obtained as part of SPICe+ filing

MOA and AOA

REQOLLVY

Memorandum and Articles of Association - Ollvy drafts both

Director Consent Forms

REQOLLVY

DIR-2, INC-9 declarations - Ollvy prepares, you sign digitally

Email ID and Mobile Number

REQ

unique email and mobile for each director - used for MCA OTP authentication

REQRequired document
OLLVYWe handle this

PAN Card

Identity Documents

REQUIRED

What is this?

PAN is a 10-character alphanumeric identifier issued by the Income Tax Department. It is mandatory for all MCA filings. For foreign nationals acting as directors, a passport serves in lieu of PAN.

How to get it

Take a clear, well-lit photo of the front of the physical card. All 10 PAN characters must be legible. If you do not have a PAN, apply at incometax.gov.in.

Common Issues

Name mismatch between PAN and Aadhaar is the most common rejection reason. "Rajesh Kumar Singh" on PAN vs "R K Singh" on Aadhaar causes rejection. Verify both documents match before submitting. Also check PAN-Aadhaar linkage at incometax.gov.in - an inoperative PAN causes rejection.

Requirements

  • 01Clear, coloured scan of original PAN card - not a photocopy of a photocopy
  • 02All 10 characters of PAN number must be legible in the scan
  • 03Name on PAN must exactly match name on Aadhaar card
  • 04For foreign nationals: passport is accepted in lieu of PAN
  • 05If PAN is not linked with Aadhaar, link it before submission - inoperative PAN causes rejection
  • 06Corporate shareholders must provide the company PAN, not a director's personal PAN

A Private Limited Company is the most popular choice for startups in India. You get limited liability (your personal assets stay protected), a separate legal identity, and the credibility that makes it easier to raise funding and win larger clients.

Everything happens online through the MCA portal at mca.gov.in using the SPICe+ form. When you're done, you'll have a Certificate of Incorporation, CIN, PAN, and TAN - all from one application. The whole process takes 7-15 working days, depending on how clean your documents are and how busy the MCA is.

Registering a Private Limited Company requires documents from all directors and shareholders, plus proof of the registered office address. Missing or mismatched documents are the most common cause of delays and MCA rejections - getting everything right before filing saves weeks.

The key documents are PAN and Aadhaar for all directors (the names must match exactly across both), address proof not older than 2 months, a registered office address with a utility bill, and an NOC from the property owner if the premises is rented. For the company itself, you need to decide on the proposed name (3 options recommended) and the business activities - these determine how the MOA is drafted.

DSC (Digital Signature Certificate) is required for all directors and is arranged as part of the incorporation process. It requires video verification and takes 2-3 working days. DIN (Director Identification Number) is included in the SPICe+ filing - no separate application needed.

Use this checklist to verify every document before submission. A single mismatch between the name on PAN and the name on Aadhaar will cause MCA to raise a query, adding 5-7 days to the timeline.

01

Who needs this?

You're planning to raise venture capital, angel investment, or institutional funding

You want to protect your personal assets from business liabilities

You're building a team and want to offer ESOPs (Employee Stock Options)

You need a formal structure to sign large contracts or bid for government tenders

You're selling on e-commerce platforms that require company registration

You have multiple co-founders and need clear equity ownership documentation

02

Step-by-step process

1

Get Digital Signature Certificates (DSC) for all directors

Every proposed director needs a Class 3 DSC from a government-approved certifying authority. You'll use this to sign all MCA filings electronically. Takes 1-2 days to get.

2

Apply for Director Identification Numbers (DIN)

DIN is a unique ID for each director. Good news - for new companies, you can get DIN directly through the SPICe+ form without a separate application.

3

Reserve your company name

Use MCA's RUN service or SPICe+ Part A to check and reserve your name. It must end with "Private Limited" and can't be identical or too similar to existing companies or trademarks.

4

Draft the Memorandum and Articles of Association

The MOA defines what your company does; the AOA sets internal rules for how it runs. You can use MCA's standard templates (Table F) or have a professional draft custom documents for your business.

5

File SPICe+ Part B on the MCA portal

Fill in company details, director info, registered office address, capital details, and attach your MOA, AOA, address proof, and ID documents for all directors and shareholders.

6

Submit AGILE-PRO for linked registrations

Along with SPICe+, file AGILE-PRO to simultaneously get GSTIN, EPFO registration, ESIC registration, Professional Tax (where applicable), and even a bank account with select banks.

7

Receive your Certificate of Incorporation

After MCA approves everything, you get your Certificate of Incorporation with CIN, plus PAN and TAN from the Income Tax Department. Your company is now officially registered.

03

Frequently Asked Questions

You need at least 2 directors and 2 shareholders, with a maximum of 200 shareholders. The same person can be both a director and shareholder. At least one director must be an Indian resident - meaning they've spent at least 182 days in India in the previous calendar year.

Technically, there's no minimum anymore - you can start a company with Rs. 1 as paid-up capital. Practically, most founders start with Rs. 1 lakh. Keep in mind that government stamp duty is based on your authorised capital, so don't set it higher than necessary.

Yes, foreign nationals can be both directors and shareholders. The key requirement is that at least one director must be an Indian resident. Foreign directors need a DSC and must provide apostilled or notarised identity and address documents.

You'll need to file annual financial statements (Form AOC-4) and annual returns (Form MGT-7) with MCA, hold at least 4 board meetings per year, get a statutory audit done, and file income tax returns. If you're GST-registered, add those filings too. Non-compliance leads to significant penalties.

There's no direct conversion. You'd register a fresh Pvt Ltd company and then transfer business assets, contracts, and liabilities to the new entity. The fresh registration takes 7-15 days. Work with a professional on the legal and tax aspects of the transfer.
04

Common mistakes to avoid

  • 01Proposing a name too similar to an existing company or registered trademark - instant rejection
  • 02Not checking RBI approval requirements before adding foreign nationals as directors or shareholders
  • 03Setting authorised capital higher than needed - you pay stamp duty on this amount
  • 04Drafting MOA business objects too narrowly, limiting what your company can do later
  • 05Missing the registered office verification deadline (30 days from incorporation)
  • 06Skipping the first board meeting, which must happen within 30 days of incorporation
  • 07Not opening a business bank account and depositing share capital on time
05

Related services

Company GST RegistrationMCA Annual Filing (ROC)Statutory AuditTrademark Registration

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06

More Questions

Yes. A residential address is fully legal as a registered office under the Companies Act. You need an electricity bill for that address and, if you are a tenant, a No Objection Certificate (NOC) from the property owner.

MCA will raise a query and the application will stall until the mismatch is resolved. You need to update either your PAN (through the income tax portal) or your Aadhaar (at an enrolment centre) to make them match before filing.

No. Director Identification Number is included in the SPICe+ incorporation form and is applied for simultaneously. You do not need a separate DIR-3 application. Only directors who already have a DIN from a previous directorship need to provide their existing DIN.

Passport (notarised and apostilled if from a foreign country), overseas address proof notarised by a notary public, and a photograph. The foreign director must also complete DSC video verification. At least one director must be an Indian resident.

Bank statements and utility bills must not be older than 2 months from the date of filing. This is a strict requirement. If you are filing in April, documents dated before February will be rejected.

How we reviewed this page

The penalty amounts, deadlines, and regulatory requirements on this page are sourced directly from official government portals. We do not use secondary sources. When regulations change, we update the page.